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Town Hall Subsidy Grant 2020/2021

Submissions are now being accepted. Submissions close at midnight 30 June 2021 (AEST).

IMPORTANT: Please read information below to assist you in completing your application online.

BEFORE YOU BEGIN

Welcome to the City of Yarra's online grant application service, powered by SmartyGrants.

You may begin anywhere in this application form. Please ensure you save as you go.

Please Note: This application is for events that will take place between 1 July, 2020 and 30 June, 2021. 

If you wish to apply for a subsidy for an event taking place before 1 July, 2020, contact Venues and Events for a handwritten application form. 

If you wish to apply for a subsidy for an event taking place after 30 June, 2021, please contact the Grants Team on 9205 5146, or email yarragrants@yarracity.vic.gov.au to be advised when the application form will be available. 

 

The City of Yarra's Town Hall Subsidy Grant for Community Events program offers eligible groups an opportunity to hire a Yarra town hall at a reduced rate. Not-for-Profit community groups operating within Yarra can apply for discounted use for one event held at a Yarra Town Hall per financial year for a period 12 hours or less.

This application should be submitted at least 3 weeks before the event date to allow for assessment. We strongly recommend that this application is submitted after the details of the hall booking have been finalised, as the application cannot be assessed until this is done. Bookings can be made using Yarra's online booking system. You can also check venue availability before making a booking. 

You will not be required to make a payment until after your grant application has been assessed, and can cancel the booking if your application is unsuccessful. 

Further information on how to book can be found at this information sheet, or you can contact the Venues and Events Team on 9205 5577, or email venuesandevents@yarracity.vic.gov.au.

Please note this grant is only available for bookings at Richmond Town Hall, Collingwood Town Hall Ballroom. Fitzroy Town Hall Ballroom, or Fitzroy Town Hall Reading Room. 

Successful applicants will receive a 90% discount on eligible elements of their hall hire fee. However, if changes are made to the booking after this application has been assessed which increase the hire fee, these additional costs will need to be covered in full by the hirer. If changes are made that reduce the cost of the booking, the amount of discount received will reduce to 90% of eligible elements of the hall hire fee.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

NAVIGATING (MOVING THROUGH) THE APPLICATION FORM

On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

SAVING YOUR DRAFT APPLICATION

If you wish to leave a partially completed application, press 'save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.

SUBMITTING YOUR APPLICATION

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top or bottom of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.

Hint: also check the email hasn’t landed in your spam or junk email folder.

ATTACHMENTS AND SUPPORT DOCUMENTS

You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.

COMPLETING AN APPLICATION IN A GROUP/TEAM

A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.

SPELL CHECK

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